Manage emails for business like a professional

A respectable and reliable first impression of you and your business may be created online with the aid of a professional email address. You may only modify the portion of your email address that comes before the @ symbol while using a free email account, which means that owing to availability issues, you might have to make a name compromise. When managing business communications, this type of compromise is not ideal since it might cast doubt on your integrity.
The benefit of setting up a business email is that you may change both the name and the domain name before and after the @ symbol. This provides you the flexibility to construct a distinctive, business-related email, like jeff@yourcompany.com. In addition, you may forward emails from your old email account to the new one and vice versa, which will make the changeover simple and seamless. You may work even more productively by managing your emails, appointments, and contacts across all of your devices with email applications like Thunderbird and Microsoft Outlook. Finally, unlike many free email services, when you create a business email, your account won’t have any advertisements.

You may get more out of your company communications the more professionally your email address for business presents an image. Think about receiving an invoice from sweety1978@freeprovider.com in comparison. This immediately gives the wrong idea even before you open the email. Instead of using a professional email account, one may use a free email like this to avoid creating an unprofessional or anonymous appearance.
In contrast to this, having a business email provides a dependable and professional image. Each employee is also given the option to set up a professional email account, such as coworker@yourcompany.com, as well as new email addresses for certain services, such support@botcompany.com. Everything you want is obtainable from BOT Solutions when you open an email account for commercial purposes. We provide appropriate internet marketing tools, hosting, and server solutions in addition to business email addresses. Our knowledgeable support staff will be pleased to assist you if you have any queries regarding your business email or any of our other products.

At BOT Solutions, creating an email account is a rather simple process. Simply select the package that best fits your needs to get started, and then select the various elements of your address. A name, the @ symbol, your selected email domain, and a top-level domain (TLD), such as.com or.org, should all be included in an email address. Selecting the domain and TLD is the first step in creating a business email. You may then use this account to generate a variety of unique individual addresses using the names or titles of each of your workers.
Once you’ve created an email address you can access your emails anytime and anywhere. For this, you can use webmail or an email client like Outlook, which you can get as part of the Microsoft Hosted Exchange plan. This gives you a comprehensive email solution for you or your company, as well as practical and reliable software. You can read more in our Help Center about how you can create an email address via Outlook.

You get your own email account from BOT Solutions with the domain of your choice. Making an email with your own domain is highly advised for professional communication in businesses, associations, or societies as it always provides a consistent and reputable image. It improves the likelihood that people will recognise your email address, conveys professionalism, and aids in building trust with your email recipients. Both people and organisations must adhere to this. When sending digital job applications, for instance, a customised email address with a domain name might make a better first impression.
Do you already have the desired domain name? If so, it is wise to get it as soon as you can because someone else could also be looking for it. Since every domain is unique, they may already be claimed or they may sell out rapidly. In order to directly reserve the relevant e-mail addresses for various services, departments, or subsidiaries, it is frequently advantageous for bigger businesses to register many domains at the same time. Maybe you’d also want to utilize several email domains for your personal and professional emails? With the help of BOT Solutions’ email solutions, you may immediately protect all of the accessible domains. To check if your selected email domain name is still available, just use our Domain Checker. You will be presented with various potential substitutes if it has already been taken.

It’s simple to change your email address. You can alter your email address with just a few clicks regardless of whether your firm has undergone a name change, your business needs have changed, or you have changed your name. Simply sign into the BOT Solutions control panel, go to My Products, choose your email address, and change it to your new name. You should forward messages from your old address to the new one to ensure a smooth transfer to your new email. You can add additional domains whenever you’d like; all you have to do is check to see whether they’re available before securing your new domain name.

Smartphones typically come with an email client pre-installed that can be quickly connected to your BOT Solutions corporate email account. You may also use the browser-based email programme of your choice. For the app to function with your BOT Solutions email address in any scenario, it must support IMAP accounts. A step-by-step tutorial for configuring your email address on an Android or iOS smartphone is available in our Help Center.

As a downloaded alternative, our Hosted Exchange package offers the Outlook email client. Following installation, setting up your email address in Outlook only requires a few simple steps. You may synchronise your inbox, contacts, and appointments by doing this. The process by which you add your email address in Outlook may vary significantly depending on whatever version of the client you use. In our Help Center, you may discover step-by-step instructions pertaining to this.

Larger businesses will benefit from BOT Solutions’ business email solutions, such the Microsoft Hosted Exchange package. With hosted Exchange, you can be confident that your staff has access to Microsoft Outlook in addition to a complete email solution. Whether you run a small business with 20 workers, a major corporation, or a dentistry office with four staff members, your new corporate email will help you handle all correspondence centrally. It is also completely scalable. Your email will expand as your business does.
Companies of all sizes may benefit from our centrally managed infrastructure, which eliminates the need for difficult internal solutions and maintenance concerns. Additionally, you can take use of our knowledge and specialised BOT Solutions support. Just give us a call, and one of our professionals will be happy to answer any questions you may have.

You may go on to the initial stages of setting up your business email once you’ve registered your brand-new email domain. Set up your preferred email client, such as Microsoft Outlook. If the necessary server settings aren’t immediately identified, just enter the information from BOT Solutions. You can additionally utilise webmail. If you wish to send and receive emails from other devices, set up your email on the other devices. You may utilise the Microsoft applications on your phone in conjunction with Microsoft Outlook. This is put up similarly to how servers are set up: If the server settings are automatically identified, you are good to go; otherwise, just enter the information manually and you are good to go!
Make sure that every employee has access to their company email addresses. To ensure that email sending and receiving is functioning properly and that the setup was successful, send test emails to a known address. Business emails are seen as a formal form of communication in the same way that business letters are, thus a professional email signature is vital for a professional image and even required in the business world. You may discover extra information about professional email signatures in this article.
Additionally, you may arrange for any emails sent to your previous address to be redirected to your current one. After that, let everyone you know, including your coworkers and business connections, know that your email address has changed. Your mailbox may be customised to suit your specific needs, and filters or folders can be set up.

Count on us! Our server-side security technologies are constantly updated, which enables them to respond quickly to emerging threats and safeguard your mailboxes in accordance with the strictest security guidelines. Spam and phishing emails can still enter your mailbox in rare circumstances, even with the greatest protection measures in place. Learn how to identify these emails, how to respond to them, and how to safeguard your home or office network against them by reading our Digital Guide article.
Unfortunately, spam is a common occurrence. These unpleasant communications may also include malicious phishing URLs or Trojan horses disguising themselves as attachments. Emails containing harmful attachments or dubious information are prevented from ever reaching your mailbox by the email spam filters and antivirus system from BOT Solutions.
By entering into your BOT Solutions Webmail, you may adjust further settings if you consistently receive spam messages. It’s simple to make customised blacklists and whitelists to improve and tailor your spam defence. Although you may remove a sender from the blacklist at any moment, mail from senders on the list is automatically removed.

You may build an information email address with your own domain in addition to a unique address for each employee. Using this address, customers may contact the business with questions or requests for assistance without contacting a specific representative. Anyone seeking for the info email address will frequently examine that part first because this address is frequently included in the “Contact” section of a website.
The same steps are followed to create an info email address as for other addresses. You may easily generate email addresses by logging into the BOT Solutions client area and going to the “Manage emails” section. Just put the word “info” in front of the @ symbol rather than putting the name of an employee. Creating addresses using different words like “team@” and “question@” is also an option.